FM Contract Procurement

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FM service contracts come in many shapes and sizes. Some may be set up as single purchase orders covering a single service visit, others may use a standard form of contract (such as NEC TSC) for a defined period of time. Contracts are likely to be in place for a variety of services, including ‘Hard’ services, such as mechanical and electrical, and ‘Soft’ services such as cleaning, security and grounds maintenance. These contracts perform a number of functions, from keeping the building and the organisation statutory compliant and safe, to ensuring the estate is welcoming and well presented to employees and visitors.

FM contracts represent a significant cost to any organisation and whether its due to non-performance, a change in FM strategy, or the end of a formal contract period, re-procurement provides a significant opportunity to ensure your organisation is receiving the right service and achieving value for money.

AA Projects takes the time to understand your business requirements for FM services and manages the whole process, from tender through to implementation. We develop tender documents to reflect your exact needs and the performance required from service partners. We establish robust commercial cost models, designed to ensure effective service delivery.

Our consultants have vast experience of undertaking procurement in line with the requirements of the Public Contract Regulations. Where applicable, we ensure that the relevant Contract Notice is raised on the Official Journal of the European Union (OJEU), standard selection processes are followed, and the required timescales are observed.

The following thresholds should be observed when you are considering whether the requirements of the Public Contract Regulations apply:

Contracting Authority Supply, Services and Design Contacts
Central Government £118,113
€144,000
Other contracting authorities £181,302
€221,000
Small Lots £65,630
€80,000

From developing the optimum sourcing strategy to managing a total outsourcing programme, we ensure the procurement of a service that is tailored to each individual client.

Please contact us to discuss your requirements.